ear Oklahoma Indian Gaming Association 12th Annual Conference and Tradeshow Exhibitors:
We are pleased to inform you that Event 1 Productions has been selected to serve as your Official Service Contractor for your decorating needs at the OIGA 12th Annual Conference and Tradeshow to be held August 7-8, 2006 at the Cox Business Services Convention Center.
Large Island booths do not come with equipment provided.
Event 1 Productions offers many other services and rental equipment, to help maximize your exposure at the 2006 OIGA 12th Annual Conference and Tradeshow.
Please take note of the following:
The tradeshow will be held in the Cox Business Services Convention Center, in exhibit halls 1, 2, 3. The aisle will be carpeted in black carpet the food court and prize areas will be carpeted in purple carpet. OIGA has requested that all carpet colors be coordinated with the conference colors. The exhibitors are encouraged to use purple Carpet for their booths, if purple is not suitable black carpet will be the other option.
If it will be necessary to run extension cord, Internet lines, or telephone lines under the carpet, carpet padding will be required to avoid an unnecessary trip hazards. If extension cords, Internet, telephone lines are to be run under the carpet, please provide a diagram of where the extension cords need to be placed prior to your arrival for set up. On the PDF formatted Vendor Packet a Diagram is provided. There will be an additional labor charge for extension cords being run and taped down under the carpet (1 hour Minimum). You may also email any diagrams to Corbin@Event1inc.net.
No pinning, stapling, tacking, etc. is allowed on the booth drape and table skirting. If pinning, stapling or tacking, etc. occurs, the exhibitor will be directly responsible for the replacing cost of the drape.
All exhibitor vendor orders must be paid in full prior to Event 1 Productions move-in.
Discount Deadline Date: July 21, 2006 @ 5:00 PM (Central Time)
All freight will be received at the Yellow Freight Corporation warehouse and transported to the Cox Business Services Convention Center. After the show an Event 1 Productions representative will be available to help make shipping arrangements out of the show.
All freight that is being delivered directly to the Cox Convention Center must be received on August 3-4, 2006. Freight deliveries sent directly to the facility will be received by Event 1 Productions, Inc. and are subject to Event 1 Productions, Inc. freight handling charges regardless of the consignee, as Event 1 Productions, Inc. is the official show contractor. If your freight arrives at the facility prior to the published freight receiving dates, it will not be accepted. Due to the lack of dock space and parking space, no trailers or trucks will be allowed to arrive on August 5-6. All freight will be handled by Event 1; a material handling form and payment form will be required for all freight for the OIGA Conference. No walk-ins with Shot Machines, pallets, crates, etc. will be allowed this year.
All set up will begin on Saturday, August 5 and Sunday, August 6. All freight must be in place before set up begins!
Please Contact Event 1 to set up the date and time your freight will arrive if you are planning on directly shipment to the Cox Convention Center: Event 1 will make every effort to keep the load in and out schedule on time. If your company does not make the assigned time schedule, you will be expected to wait until all other schedule shipments have been received and unloaded.
